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Welcome to the Modivcare Facility web site for Rhode Island. Currently this site hosts information and forms that medical facilities and medical groups can use to schedule transportation for our clients.
The forms on this site are stored in PDF format. Your computer must have Adobe Acrobat Reader installed for you to be able to read and print the forms. If you do not have a copy of Adobe Acrobat, you can download it for free at www.get.adobe.com/reader/.
To create a new reservation, facilities should visit the Facility Services Website.
Did you know that using our Facility Services Website gives your facility the ability to schedule, review, modify, and cancel trips online? Request an enrollment form or print one from our website to sign up for this HIPAA compliant service and return by fax to 877-601-9858.
Those individuals are eligible for NEMT to medical services, but not to day programs and work sites. Specifically, individuals with developmental disabilities who are on Medicaid are currently funded through the Rhode Island Department of Behavioral Healthcare, Developmental Disabilities and Hospitals for transport to day programs and work sites. For non-emergency medical treatment individuals with developmental disabilities who are on Medicaid can access this transport through Modivcare.
Members who live within ½ mile of their medical practitioner and whose health and mobility are such that the member can safely walk that distance (weather permitting) should walk, and not request NEMT services from Modivcare. Members who are able to utilize mass transit should take the bus. Overall, six types of NEMT services are available:
Bus/Mass Transit
– The member lives within 1/2 mile of a bus stop.
– The medical facility is within 1/2 mile of a bus stop.
– The member can safely walk 1/2 mile and can understand common signs and directions.
Ambulatory
– The member can walk but is unable to take the bus.
Wheelchair
– The member can sit up but cannot walk, uses a wheelchair, and requires a lift-equipped or roll-up wheelchair van and the assistance of trained personnel.
Stretcher
– The member cannot sit up or walk, is confined to bed, cannot sit in a wheelchair and does not require medical attention during transport.
Non-emergency Basic Life Support (BLS) or Advanced Life Support (ALS)
– The member requires non-emergency stretcher transport and medical attention and/or monitoring during transport.
Out-of-State Transport
Transport to meals programs must occur so that the pick-up at the residence and the drop-off back at the residence occur between 10:00 a.m. and 2:00 p.m. Monday through Friday, excluding state holidays. This policy does not apply to trips to and from dialysis, cancer, adult day care, other medical appointments and services to and from the Insight program. These can occur at any time.
No.
Yes that is an option for the member.
We will consider their request but cannot guarantee that that provider will be assigned.
Yes but members 17 years of age or younger must be accompanied by the parent, foster parent, caretaker or legal guardian.
No. Hospitals continue to arrange discharges.
Those trips are booked using the same process that’s used with other trips, and will be authorized provided the service is Medicaid-covered and no closer, comparable medical practitioner is available.
Healthcare and meal site program staff who want to request transport for elderly program participants should call our facility number 855-330-9133. To avoid having to call in each and every trip, please consider requesting standing order transport. Individual elderly transport program participants can request transport themselves by calling our member reservation number 855-330-9131 Monday through Friday between 9:00 a.m. and 5:00 p.m. to request transport to and from medical appointments, adult day care, meal sites, dialysis/cancer treatment and the Insight Program.
A copy of the Standing Order Request Form is located on this web site and can be downloaded for your convenience. Alternately, our Facility Dept. staff can fax the form to you.
Call the Facility Dept. at 855-330-9133 or do it online.
Modivcare maintains a Facility Services Department dedicated to handling the non-emergency medical transportation (NEMT) needs of medical practitioners who serve Medicaid members, and certain elderly individuals age 60 years and older, who have no other way to get a ride. Those served may need only one trip a month or multiple trips each week (e.g., transport three days each week to and from dialysis). You can request services for eligible members by phone, fax or online. The phone number dedicated solely for use by healthcare staff is 855-330-9133. The fax number is 877-601-9858. You will find instructions and forms for arranging non-emergency medical transportation included on this web site and/or in the answers below.
10 minutes.
Cancellations should be called in 24 hours in advance and, in unforeseen circumstances, 2 or more hours before the scheduled pick-up time.
Requests for routine non-urgent NEMT services must be pre-arranged at least two (2) business days in advance, Monday through Friday, from 9:00 a.m. to 5:00 p.m. Two (2) business days advance includes the day of the call but not the day of the appointment. For example, call on Monday for an appointment on Wednesday as shown in the chart below. Urgent care transport can be requested 24 by 7. Same day and next day trip requests can be arranged with less than 3 days’ notice. All trips requested with less than two (2) business days advance notice will have to be confirmed with the medical practitioner that the member needs to come in today or tomorrow and that the treatment cannot be delayed to another day. Otherwise the appointment will have to be rescheduled.
Two (2) business days’ prior notice is required for routine NEMT, not counting the day of the call
No. The $2 co-pay must be made: $2 going to the service and $2 returning from the service.
Yes.
No because for Diagnosis Related Group patients hospital-to-hospital transport is not covered.
No.
No.
The $2 co-pay is not required from Medicaid members except for trips to and from meal sites.
Call Modivcare. We will locate a provider with the correct equipment to transport your patient. Since this may require more time to locate a provider with the proper equipment, please call us with as much advance notice as possible.
If a request for NEMT falls under one or more of the denial criteria listed below, then Modivcare must deny the request:
Sudden life threatening medical situations, significant trauma, comas, shock, uncontrolled bleeding, respiratory distress, poisoning, drug overdose and any situation where immediate medical relief or treatment is necessary.
Examples of such trips are doctor appointments deemed urgent by the physician, dialysis, wound care, chemotherapy and radiation.
877-601-9858.
Modivcare maintains a staff to resolve any issues when a transportation provider is late or fails to show at the scheduled time. A dedicated Where’s My Ride number 855-330-9132 is available 24 by 7 to find out the status of the ride and resolve issues. The Where’s My Ride line is also the number to call if the member is ready to be picked up after treatment or if there is an issue with the member’s service, e.g., the driver is late picking up a member.
Once their appointment is finished, the member or someone at the medical provider’s office can call the 855-330-9132 Where’s My Ride number and request that transportation be sent to pick-up the member. A transportation provider will be dispatched and the driver will have 60 minutes to pick-up the member. Alternately the member or the medical practitioner can arrange a return time in advance instead of calling after their appointment.
Emergency ambulance trips are not arranged through Modivcare. If an emergency ambulance trip is needed, 911 should be called.
Urgent/same day trips are booked 24 by 7. All urgent or same day trips will be verified with the physician’s office for medical necessity. If it is a case where the trip request was simply not called in timely, then in those cases the appointment should be rescheduled so that transportation can be booked with 2 business days’ prior notice.
It is regularly reoccurring transportation for those members who need transport 3 or more days per week for 3 or more month’s duration, e.g., a Monday, Wednesday and Friday dialysis patient. To eliminate the need to request transport for every one of those appointment, a standing order process and has been created. This allows a facility to arrange 3 month’s worth of trips simply by filling out and faxing in the standing order form, or by completing an online request. At the end of those 3 months our Facility Department will call to ask if the trip continues to be necessary. The facility does not have to submit a new standing order form unless the member’s mobility has changed.
The elderly transportation program is for individuals age 60 years and older who are not on Medicaid, and who are not getting transport from the RIPTA Ride Program for those in the Americans with Disabilities Act (ADA) program. The elderly transportation program provides transportation to and from medical appointments, adult day care, meal sites, dialysis/cancer treatment and the Insight Program. The program requires a $2 co-pay to be collected by the driver for each leg, and the $2 is retained by the transportation provider. The following are Frequently Asked Questions pertaining to the Elderly Transportation Program.
Social workers, case managers or other licensed/certified medical professionals. If a member requests standing order transport we will enter one week’s worth of trips then immediately contact the social worker or case manager to secure a Standing Order for the member.
Yes.
That type of trip is not a covered service.
